Modifying Job Descriptions
By Jesse Wiegand 03/15/07
The purpose of this tutorial
is to describe use and setup of the Jobs, Quotes, Invoice and Shipping
descriptions.
1. Click File > Preferences > Job Description.
The Job Description page of Preferences is displayed.
Note: you will be brought to the Offset > General Description when the Job Description page is displayed.
2. The radio buttons at the top of the page are used to
select the PrintPoint estimating module.
3. The tabs are used to select which description you
want to modify.
4. Click on the Sample Description button to see a sample of the current selection
description.
Notice
the description is based on the settings selected in the Custom Labels
and Separator columns.
5.
Let's breakdown what's happening:
a. We have typed in Job Name: for the
Job Label and an A for the
Separator.
b. By looking at the List of Separators and the Sample Description we know that means the text Job Name: gets
inserted and is followed by a Carriage Return.
6.
Now, let's change the Custom Label from Job Name:
to Job and the separator to H. Then click on the Sample Description button.
You should see the following for a Sample Description:
Notice the word Job is followed by the description without any punctuation and the Item begins at the end of the (:)
instead of on a new line.
7. Change the Job Label and Separator back to Job Name: and A respectively.
8. Click the Use X/X and Show Color checkboxes.
9.
Change the Inks Side
A label to Ink: and delete the Inks Side B label.
Now look at the Sample Description.
Instead of
having a list of individual inks for each side we now have just the number of
inks for each side and the paper color is added to the description.
This
description is definitely valuable when more detail is required. However in
some instances an abbreviated description might be desired. Let's look at the
Shipping to get a feel for a less detailed description.
10. Still in Preferences > Job Description click on the Shipping Tab and the Sample Description button.
Notice with the (-) in the label
field the fields are omitted from the description.
11. Repeat these steps as needed to customize each of the
modules and descriptions as required.